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Fortis Group is seeking an Administrative Assistant to join our team. This position works closely with the pre-construction team to ensure success within the department and assist the VP of Pre-Construction and Estimating. This position is accountable for providing administrative support to an entire department.

Responsibilities:

• Provide administrative support to specific departments and extended offices when required.
• Review incoming invitations to bid via fax, email, or phone.
• Record information & manage tracking all documentation for required departments
• Compile and download external documents and maintain records
• Print & organize all internal and external documents
• Effectively communicate with suppliers/subcontractors, customers, and co-workers to obtain information necessary to complete pre-quoting tasks both via e-mail and/or over the phone.
• Maintain department files by converting, organizing, and saving information according to the department’s electronic system.
• Attend meetings as required, record and distribute meeting minutes.
• Answer phone calls, filter to appropriate person and/or record & distribute messages.
• Additional duties as required.

Skills/Qualifications:

• High school diploma or GED equivalent.
• Office Administration Diploma is an asset but not required.
• Strong computer skills; Web navigation, document scanning, MS office suite.
• Effective and professional communication skills-verbal and written.
• Detail-oriented and ability to multitask.
• Time management skills, prioritize responsibilities.
• Ability to work in a fast-paced environment.

NOTE: The above job description is not all-inclusive but rather highlights some important duties. Upon employment, each candidate may perform other related duties as required to meet the ongoing needs of the Fortis Group.

Job Types: Full-time, Permanent

Benefits:

• Extended health care
• On-site parking
• Paid time off

Schedule:

• Monday to Friday

Work remotely:

• No