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Administrative Assistant

  • Full Time
  • Windsor

Fortis Construction Group Inc

Fortis Group is seeking an Administrative Assistant to join our team. This position works closely with the pre-construction team to ensure success within the department and assist the VP of Pre-Construction and Estimating. This position is accountable for providing administrative support to an entire department.

Responsibilities:

  • Provide administrative support to specific departments and extended offices when required.
  • Review incoming invitations to bid via fax, email, or phone.
  • Record information & manage tracking all documentation for required departments
  • Compile and download external documents and maintain records
  • Print & organize all internal and external documents
  • Effectively communicate with suppliers/subcontractors, customers, and co-workers to obtain information necessary to complete pre-quoting tasks both via e-mail and/or over the phone.
  • Maintain department files by converting, organizing, and saving information according to the department’s electronic system.
  • Attend meetings as required, record and distribute meeting minutes.
  • Answer phone calls, filter to appropriate person and/or record & distribute messages.
  • Additional duties as required.

Skills/Qualifications:

  • High school diploma or GED equivalent.
  • Office Administration Diploma is an asset but not required.
  • Strong computer skills; Web navigation, document scanning, MS office suite.
  • Effective and professional communication skills-verbal and written.
  • Detail-oriented and ability to multitask.
  • Time management skills, prioritize responsibilities.
  • Ability to work in a fast-paced environment.

NOTE: The above job description is not all-inclusive but rather highlights some important duties. Upon employment, each candidate may perform other related duties as required to meet the ongoing needs of the Fortis Group.

Job Types: Full-time, Permanent

Benefits:

  • Extended health care
  • On-site parking
  • Paid time off

Schedule:

  • Monday to Friday

Work remotely:

  • No

To apply for this job please visit indeed.ca.

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