Office Administrator Program Outline & Career Information
The Office Administrator program focuses on the complete range of administrative support skills needed to succeed in today’s office environment. Not only will you your hands-on skills in areas such as word processing, document production, office procedures, but you will also develop polished communication and human relations expertise. This foundation program provides training for entry into a variety of administrative positions.
- Theory Length – 16 weeks
- Internship Length – 4 weeks
- Total Length – 20 weeks
Intro to Computers
In this module students explore the basic computer and system operating functions including: managing the desktop, working with files and folders, running applications, using Windows system settings and tools.
Keyboarding will start at the beginning of the program and the students will continue practicing right through the program. At the end of the Program all students should be able to type at minimum 45 words per minute.
In this module, students enter and edit text in documents, perform basic text editing and paragraph formatting, as well as add bullets and numbering to produce professional looking documents. Students learn to save and retrieve documents, activate spell- checking tools, use the mouse to activate the button bar symbols and create graphics and fonts to liven up documents. Students will earn to compose and format formal business letter, reports, tables and other business forms. Students will also learn how to change Word styles, set tables, create tables, use borders and shading, add Headers/Footers and work with the drawing objects as well as adding graphics to create interesting documents. Also taught in this module will be creating Newsletter style columns, using templates, wizards and HTML features. Students will increase their knowledge of Words many features, including AutoCorrect, AutoText, Find and Replace, the Thesaurus and the different outline views.
In this module, students will learn to input and organize data, format and print worksheets, charts and edit and copy text in Excel. Students will learn how to use simple formulas in the Excel Spreadsheet. Students will also learn to use Paste Special and formula labels and to create HTML files. Students will create and format charts, draw an object and add effects. In the more advanced levels of Excel students will learn to manage files and data, customize Excel preferences, work with databases, create data forms, use various filters, as well as importing and exporting data.
In this module, students will learn to create dynamic eye-catching business presentations and slideshows. In addition, they will learn to create and edit text, add colour, change fonts, layouts and background styles. Students will learn to use the PowerPoint templates, tools, formatting techniques to import and incorporate ClipArt and charts from other programs.
Simply Accounting Sage
In this module, students will gain a basic overview of the Sage Simply Accounting features; including payroll, inventory, accounts receivable and payable.
In this module, students will learn to use Outlook to schedule appointments and meetings and to track tasks, projects and contacts. During this module, students will monitor messages they have sent, files they have used and the people they have contacted.
Office Procedures/ Interpersonal Skills
In this module, students will learn the administrative skills and procedures needed for competency in an office setting, including reception, scheduling, filing, billing and insurance claims. Students will also develop professionalism, interpersonal communication, flexibility, responsibility and skills in customer relations. Students will also develop supervisory and team building skills.
In this module students will start to understand cashflow, F/S, budgets, legislation, HR, Policies and Procedures, employment and supervision.