Office Administrator Skills That Add The Most Value
It’s no secret – office administrators add value for all businesses in competitive industries. And, attracting and retaining the best people can literally make or break your business. In addition, the best companies know that in order to win, you have to create a culture of engagement and an environment where people want to spend their time. Thus, that’s where an office administrator becomes indispensable, as they are someone who can cultivate the company needs and steer the ship in the right direction as the company grows.
Successful businesses rely heavily on workers with top-notch administrative assistant skills. Overall, they are the shrewd wizards behind the company curtain, the chiefs who keep the office running efficiently, and the brilliant multitaskers and detail-oriented coordinators. Office Administrators add value to the business and their job in ways that make them critical to an organization’s success. So, what are their administrative skills? Everything from planning to communicating, organizing to problem-solving.
About Office Administrators
Office administrators play an important administrative role in any company, acting as a key organizer and communicator for the organization. They are tasked with planning and updating the company calendar, ensuring records are well organized, and making suggestions to improve company policy. Thus, office administrators add value to all businesses in maintaining a productive and punctual office space. Overall, office administrator jobs involve creating, collecting, and reviewing documentation, reviewing invoices, and following up with clients, in addition to many other responsibilities.
Salaries in Canada
Office administrator salaries often range from $40,300 to $56,000, although especially senior and experienced administers can expect to be paid more. In addition, salaries will be dependent on candidate experience, years spent with the company, what city you are working in, and the size of the company you work for.
Office administrator jobs are fairly common and can be found across Canada in all major cities, and in any city with some form of office-based industry. Office administrators may work for any company that has an office or corporate event. Furthermore, management and consulting firms, medical facilities, and real estate agencies are just a few of the industries that fill office administrator jobs, among many others.
Undeniable Characteristics Employers Seek
Being a great office manager takes a diverse skill set. Here, we discuss the top qualities employers look for when hiring office managers.
The office manager may be the first person someone meets when they enter an office. And, the office manager’s demeanor will help create their first impression of the organization. Excellent office managers will often have a naturally positive attitude and friendly communication style. Being in a position where they interact with so many employees, customers, and stakeholders, having an optimistic outlook is a critical skill as the company will look to them to keep morale high and be a positive influence in the office.
2. Unparalleled Flexibility
Flexibility was the single most important trait according to a population that was surveyed in Canada. In order to be a good office manager, you have to roll with the punches and be able to handle anything that comes your way. And it stands to reason – there is no such thing as a “typical day” for an office manager. The ability to adapt and improvise is critical.
3. Organization & Follow-Through
This tip might seem like a no-brainer, but being organized is one of the biggest factors when it comes to success in this role. Again, the office administrators role is so wide and varied that it can be easy to lose track of the tasks at hand. It’s not just being organized though – it’s caring enough to make sure that the tasks you’re tracking get done on time and are done well.
4. Excellent Communication Skills
Communication is often an overlooked skill when it comes to thriving in the office manager role. The job often requires taking ideas from the CEO and translating them for the rest of the organization. You have to be careful to communicate the reasoning behind your office policies in order to ensure the highest possible buy-in from your team. You also have to be able to anticipate questions and be ready to answer them on the fly.
5. Magical Creativity
The office vibe sets the tone for the rest of the business and helps create the culture that’s needed in order to be productive, creative, and hit goals each month. Maintaining a culture and a vibe takes considerable creativity. You have to consider questions such as, what’s something we haven’t done before? What would our entire team enjoy doing? What can we do within budget? How will this activity help support the culture we need to be successful? It’s a major challenge, and it takes some serious outside-the-box thinking.
What Do You Bring To The Table?
Skills needed for office administrator jobs include:
- verbal & written communication skills
- extremely well organized
- highly motivated and focused
- highly retentive memory
- able to work well with minimal supervision
- attention to detail
- able to maintain confidential information
- proactive: can anticipate issues and address them
In summary, office administrators add value for all businesses who seek candidates with these skills listed above.
Choose Canadian College of Health, Science & Technology To Advance Your Career Potential
Throughout the Office Administration program, you’ll gain hands-on practical experience through instructors that are experts in their field and who actively work in their profession. They also bring in real life examples of how to apply the theory you are learning in each class.
In addition to your Office Administration diploma, you will also have an opportunity to earn your Microsoft Office Specialists (MOS) Certification. Additional certifications will help you be more desirable to prospective employers.
Canadian College Windsor is committed to assisting you to make the best possible choices for your education; fulfilling your dream of getting educated and becoming employed in your field of study shortly after graduating.
Based on the above, Office Administrators are indeed the secret weapon for an organization. Becoming an Office Administrator allows for career diversity and endless opportunities. To learn more about pursuing a career as an Office Administrator, contact us today.