Office administrators are important to any business. These professionals are responsible for handling many tasks, including answering phones, directing calls, scheduling meetings, writing and sending correspondence and much more.
If you’re planning to pursue an office administration career, you will likely be required to use the applications offered by Microsoft (MS) Office in order to perform many of your tasks, such as creating reports and spreadsheets and writing emails.
Read on to learn about some of the basic MS Office applications, and take a closer look at how they’ll become an important part of your career.
Students taking office administration courses know that Microsoft Word is a word processor that’s equipped with many tools for writing and editing text, including a built-in thesaurus, dictionary and spell-check function. Additionally, MS Word also offers users the option to browse through a range of templates in order to create documents like flyers, business cards and memos. And if the predesigned templates just won’t do, MS Word also enables the user to create custom ones. For instance, a trained office administrator knows that this customization option could be used to incorporate a company logo into a document header.
Once you graduate from office administration school, you’ll find that Word is a very useful application that can be used to complete a number of your responsibilities, including writing reports, transcribing meetings, writing office memos and more.
During your office admin training, you will learn that a spreadsheet is a very convenient tool for storing and organizing information into a single place, and Microsoft Excel helps you to do just that. With MS Excel, you’ll be able to condense tons of data into one sheet. And if you are ever required to crunch numbers, a MS Excel spreadsheet will make it easy for you to show weekly or monthly expenditures for tasks like purchasing office supplies when stock is low.
MS Excel is also very handy for planning purposes. It features a fully-customizable grid format, where users can create employee schedules, contact lists, sign-up sheets and beyond.
Microsoft Outlook is extremely useful in any office environment because it allows professionals to sync all of their emails, contacts and calendars into one convenient place. Today’s version of MS Outlook even has a mobile application, which enables users to log into their email account from virtually anywhere.
Office administrators are typically responsible for managing schedules, booking meetings and appointments and arranging travel plans for company executives. With MS Outlook’s calendar feature, these professionals can easily schedule and track all of these important engagements, as well as their own, much more efficiently.
Are you interested in enrolling in an office administration program in Windsor, Ontario?
Visit Canadian College to learn more about our courses or to speak with an advisor.